General Information

ER2020 is running in virtual mode using Zoom. We are using a very compact format in order to enable all time zones to be able to participate live. Consequently, presentations will be shorter than usual but we hope thereby to have a more focused discussion. Each day of the conference will start with a keynote that is directly followed by the next session. Between the other sessions short 15 minute breaks are installed.

Because of the tight schedule and the short breaks, we rely on presenters and session chairs to stick to their schedule and we need to close the individual Zoom sessions at the specified times.

Sessions are 60 minutes long. The papers will be presented in the order they are listed in the program, and the presentation slot for each paper is determined by a paper’s type and track (full paper, short paper, workshop paper, Forum paper, etc. ).

The main conference sessions include time for Q&A. Technical Assistants (TA’s) in each session will play the pre-recorded videos on command by the session chairs while after each video the session chairs take over and moderate the Q&A part. Consequently, each paper will first be presented and then discussed before moving on to the next paper. The organization of all other sessions, e.g., workshop sessions, is in the responsibility of the respective organizers and differs from the main conference sessions.

We kindly ask all meeting participants to mute their microphone by default. During the presentations you are encouraged to use the chat function (in meetings) or the Q&A function (for the keynote webinars) to ask your questions. Session chairs will then either pick questions or ask you to share your screen and ask your question during the Q&A part.

We provided a Zoom background image which can be used in the Zoom sessions: You may download the picture file from the ER Homepage

Presenter Information

Please rename yourself after joining the Zoom session where you will be presenting by adopting to the following pattern: “presenter” <Firstname> <Lastname>, e.g., presenter Albert Einstein. Our Technical Assistants (TA’s) will identify you based on your name and grant all presenters co-host privileges in the Zoom session. By this you are enabled to share your screen if you want to.

We ask all presenters to join the Zoom session at least 15 minutes before the session starts in order to communicate with the session chairs and the technical assistants. If you intend to deliver your presentation live, please use the preparation time to test your screen- and audio sharing settings. Only shortly before the session starts all other participants will be moved from the waiting room into the session by the TA’s.

Session Chair Information

If you are chairing a session, you should familiarize yourself first with the papers that will be presented in your session: https://er2020.big.tuwien.ac.at/conference-program/.

Please rename yourself after joining the Zoom session you will be chairing by adopting to the following pattern: “chair” <Firstname> <Lastname>, e.g., chair Albert Einstein.

Each ER2020 session is organized around a *zoom meeting* in which all session chairs and authors of papers are declared as hosts and co-hosts, respectively. We ask all chairs to join the Zoom session at least 15 minutes before the session starts in order to communicate with the presenters and the technical assistants. Only shortly before the session starts all other participants will be moved from the waiting room into the session by the TA’s.

For each session you will find a Technical Assistant (TA) who will let you enter the Zoom session, grant you host privileges, and grant co-host privileges to all presenters. Please communicate with your TA and let him/her know how you plan to orchestrate the presentations in your session. While this is quite clear for the main conference sessions, we need your input especially for all other sessions (i.e., Workshops, Forum, Tutorials). The TA will start and stop playing the pre-recorded videos of the main conference sessions on command by you as a session chair.

In case of any questions, do not hesitate to contact me in advance: dominik.bork@tuwien.ac.at or the Technical Assistants during the session!